Objective: to turn tracking feature on and off, see what the document looks like when changes are made, and learn to approve changes made by someone else.
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STEP 1: Open Microsoft Word
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Click on Microsoft Word shortcut or
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Click Start > All Programs > Microsoft Word
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STEP 2: Open a New File
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Click File
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Select Open
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Click on the file you want to review
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STEP 3: Turn Track Changes On
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Click Tools
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Select Track Changes
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After selecting Track Changes, the Reviewing Toolbar will be visible.
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Turn Track Changes On Using the Reviewing Toolbar
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Click Track Changes icon
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The Track Changes icon is highlighted when ON
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STEP 4: Make Changes
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Added text has red font color
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A black bar appears in left margin at each line a change is made
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Deleted text appears in white box in right margin
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STEP 5: Add a Comment
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Place cursor were you want to make a comment
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next to text you want to comment about or
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at the position on the document you want to make a suggestion or observation
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Click New Comment icon on Reviewing Toolbar
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A shaded box appears in right margin
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Type your comments in the shaded box
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STEP 6: Approve Changes Made by Someone Else
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Approve Added Text
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Select the text that was changed
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Click the arrow next to Accept Change
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Notice the Accept Change icon has a check mark
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Select Accept Change
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The red font color will change to black
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Approve Deleted Text
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Click inside the Deleted box
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Click the arrow next to Accept Change
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Select Accept Change
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The Deleted box and the red line will disappear
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Comment
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Click inside the Comment
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Right Click your mouse
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Select Delete Comment
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STEP 7: Reject Changes Made by Someone Else
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Added Text
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Select the text that was added
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Click the arrow next to Reject Change
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Notice the Reject Change icon has a red X
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Select Reject Change
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The text will be deleted
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Deleted Text
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Click inside the Deleted box
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Click the arrow next to Reject Change
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Select Reject Change
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The original text will be restored
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If you replaced the text when you originally deleted it, follow the procedure above to reject the change of added text.
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STEP 8: Turn Off Track Changes
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Click Tools
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Select Track Changes
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Turn Track Changes Off Using the Reviewing Toolbar
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Click Track Changes icon
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It is not necessary to turn Track Changes off before saving file after you’ve made changes.
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The icon is plain when OFF.
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STEP 9: Save Changes
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Click File
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Select Save or
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Save As if you want to save file using a different name
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STEP 10: Exit Microsoft Word
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Click File
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Select Exit
Additional Information
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Cannot See Changes After Opening File
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Click View
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Select Markup
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Finding Changes in Document
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Click Next on the Reviewing Toolbar to find the next change
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Click the icon to the left to find the previous change
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Turn On/Off Review Pane
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Click Review Pane on Reviewing Toolbar
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Highlighted when on
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Plain when off
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Review Pane
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A window will open at the bottom of your screen. Inside the window are the following:
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Change made
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Comment
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Inserted text
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Deleted text
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Date and time of change
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